Join the Team

Responsibilities:

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• Answers to the Board of Trustees.

• Works with minimal supervision and direction.  This is a largely self-directed position which requires an understanding of, and commitment to, the overall goals and vision of the organization.

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The Duties, in no specific order, are as follows:

Sunday Services

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• Supports Sunday Services by:

  • opening and closing the room, 

  • assisting or directing volunteers to complete set-up and take-down, 

  • overseeing the counting, recording, and handling of donations and donation records in conjunction with a board member, 

  • managing video recording, slideshow and audio-visual set-up

  • ensuring supplies of Sunday Service items such as donation envelopes are maintained.

• Coordinates venues and books rooms for Sunday Services, events, and meetings.

• Creates slideshow, complete with song lyrics (and quotes as provided by speakers) for each Sunday service. 

• Coordinates speakers and musicians (or Video music) for each Sunday service.  

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Financial and Administrative

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• Manages banking, including making bank deposits of donations, ensuring that bills are paid, and monitoring expenses, in collaboration with bookkeeper and Board Treasurer. 

• Monitors expenses, ensuring that operations fall within budgeted amounts, and advises Board of Trustees of upcoming expenses that may exceed budget. 

• Maintains financial documents, membership lists and donation records, ensuring that all are kept in compliance with Revenue Canada and Charities Directorate requirements.

• Manages payroll for any paid staff including self, and makes timely payments to all contracted speakers, musicians, etc.  Note: currently this is the only paid staff position.

• Submits annual filing (and all periodically required updates) to Manitoba Companies Office Online and Revenue Canada/Charities Directorate.  Maintains records to comply with both provincial and federal requirements.

• Liaises with bookkeeper and manages Google Drive cloud filing system to ensure that records are available to Board Members and Bookkeeper as required.

• Maintains paper filing system for all paper records and ensures that all are also scanned to the cloud.

 

Administrative Support to Board of Trustees

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• Sets up Zoom board meetings and creates agenda in collaboration with Board Chair

• Sends out financial statements to Board members prior to board meeting, attends board meetings

• Takes minutes as a recording secretary at board meetings and membership meetings.

 

Marketing and Community Outreach

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• Creates and schedules weekly e-newsletter.

• Edits and uploads Sunday talk videos to Unity of Winnipeg’s YouTube channel, and shares on social media – Facebook, Linked-In, and other social media as appropriate.

• Ensures that the website is updated regularly to add and remove events and update venue information.

• Expands our social media presence by posting memes and talk videos (or portions of talk videos) to social media such as, but not limited to, Facebook, Linked-In, Instagram, etc.

• Creates advertisements, and coordinates or purchases advertising via various media as approved by the Board of Trustees.

• Creates a variety of documents using Microsoft Word, Excel, Google Docs, and Canva.com, including, but not limited to, posters, sign-up sheets, announcements sheets, forms, form letters. and membership mailouts

• Contacts (by phone/text) community members, venues, and service providers for last minute changes or emergencies as needed.

• Manages the Unity of Winnipeg phone line and email account, handling correspondence or forwarding messages to Board Members as required.